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STAFF
MEMBER GUIDE TO
INTERVIEWING
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Section II- Competencies, Key Behaviors
& Sample Questions
Achievement Oriented
Analytical Ability
Communications Skills
(Oral & Written)
Creativity
Decision Making Skills
Diversity Orientation
Flexibility
Initiative
Interpersonal Skills
Job Motivation
Judgment
Leadership
Management Skills
Persuasiveness
Planning and Organizing
Skills
Presentation Skills
Problem-Solving Skills
Team Building/Team Work
Time Management
Competencies, Key Behaviors
and Job-Related Questions
Job competencies are the skills and personal
characteristics that an individual should possess in order to be successful in
a position. Below is a list of commonly
identified competencies for which we have created examples of key
behaviors. On the pages that follow you
will find questions that address specific competencies. We hope they will be helpful to you as you
begin the process of developing your interview questions.
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Competencies
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¨ Achievement
Orientation
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¨ Job
Motivation
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¨ Analytical
Ability
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¨ Judgment
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¨ Communication
Skills (Oral & Written)
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¨ Leadership
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¨ Creativity
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¨ Persuasiveness
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¨ Decision
Making
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¨ Planning
and Organizing Skills
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¨ Diversity
Orientation
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¨ Presentation
Skills
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¨ Flexibility
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¨ Presentation
Skills
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¨ Initiative
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¨ Problem
Solving Skills
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¨ Interpersonal
Skills
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¨ Team
Building/Team Work
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¨ Time
Management
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You should feel free to create your own competencies, key behaviors and
questions that apply to your specific recruiting needs. In addition you’ll want to identify the
job-specific skills needed, i.e., PC experience, ability to travel, etc.
Achievement Oriented
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Identifies and accomplishes challenging
objectives or personal goals.
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Key Behaviors
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Questions to Ask
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¨ Establishes challenging short-and long-term goals.
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¨ Tell me about the accomplishment you are most proud
of and why.
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¨ Takes initiative, persists at tasks and pursues
completion of objectives.
¨ Takes reasonable risks.
¨ Overcomes obstacles and resistance to change.
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¨ What risks were you willing to take to achieve goals
you set for yourself?
¨ Describe your future goals and the steps you plan on
taking to reach these goals.
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¨ Engages in healthy competition.
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¨ Explain a project you undertook o your own
initiative that made a major impact on your department.
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Additional Key Behaviors
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Additional Questions to Ask
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Analytical Ability
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Reviews & analyzes a wide variety of
information and recommends a specific course of action.
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Key Behaviors
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Questions to Ask
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¨ Grasps new concepts, approaches and systems.
¨ Examines & interprets a wide variety of
data/information and makes recommendations or decisions.
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¨ Tell me about a time you were asked to evaluate a
situation and recommend a new approach.
What factors did you take into consideration when analyzing the data?
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¨ Defines parameters of task and desired objectives.
¨ Develops results-oriented conclusions.
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¨ Give me an example of a potential work problem that
you anticipated and resolved. What are
some of the measures you took to prevent the situation from becoming a
problem in the future?
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¨ Anticipates problems, opportunities and needs of the
organization and the constituent.
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¨ How do you stay attuned to new trends in your area
of expertise?
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¨ Organizes ideas and information in unique ways.
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Additional Key Behaviors
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Additional Questions to Ask
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Communication Skill (Oral &
Written)
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Takes the initiative to communicate accurate,
up-to-date plans and information to subordinates, peers, and management. Expresses thoughts clearly, both verbally and
in writing. Listens and understands the
views of others.
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Key Behaviors
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Questions to Ask
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¨ Writes in a concise and organized manner.
¨ Writes results clearly & grammatically.
¨ Appears knowledgeable & confident in
communicating information.
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¨ When communicating with others, do you generally
write them a memo, call them, or talk to them in person?
¨ Tell me about a time when someone returned one of
your reports or memos because they didn’t understand it. What did you do?
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¨ Shares information with others to help them perform
their jobs & seeks information from others.
¨ Is sensitive to the communication levels required by
different audiences.
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¨ What courses have you taken in communication, business
writing, effective speaking, etc.?
¨ Describe a time when your ability to listen helped
you communicate better.
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¨ Listens actively & speaks clearly and directly.
¨ Conducts effective meetings.
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¨ This job requires you to spend a large amount of
time writing. How would your
supervisor describe your writing skills?
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Additional Key Behaviors
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Additional Questions to Ask
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Creativity
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Develops new ideas and unique and novel solutions
to problems.
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Key Behaviors
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Questions to Ask
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¨ Challenges current procedures to develop other
alternatives.
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¨ Give me an example of a unique and novel solution
you had for a recent problem you encountered in your work.
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¨ Seeks ways to improve all aspects of the job.
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¨ Tell me about a time when you were creative and
explored new ways of thinking.
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¨ Brainstorms to develop suggestions and new ideas.
¨ Develops several approaches or solutions to a
problem.
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¨ Describe a time when you broke away from the regimented
way of thinking and developed a creative solution.
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Additional Key Behaviors
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Additional Questions to Ask
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Decision-Making Skills
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Makes decisions while exhibiting judgment and
a realistic understanding of issues; ability to use reason, even when dealing
with emotional topics.
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Key Behaviors
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Questions to Ask
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¨ Identifies purpose and objectives.
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¨ What technique do you use in making decisions?
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¨ Gathers and analyzes data and develops rationale for
decision.
¨ As appropriate, involves subordinates and others in
making decisions.
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¨ Describe, in detail, a situation in which you used
your training and experience in making a decision that required sound
judgment.
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¨ Considers alternatives and assesses their impact and
potential problems.
¨ Implements decision and evaluates results.
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¨ What is the most difficult business decision you
have had to make?
¨ Tell me about a time when you involved others in the
decision-making process.
¨ In you prior
job, what decision did you ponder the longest before making? Why was it difficult?
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Additional Key Behaviors
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Additional Questions to Ask
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Diversity Orientation
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Recognizes and values the benefits in the
diversity of people, ideas and cultures.
Encourages differences as a way to enhance group productivity.
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Key Behaviors
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Questions to Ask
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¨ Treats each person in the department as an
individual with individual needs and issues.
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¨ How do you value the differences that employees
bring to the job?
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¨ Maintains and enhances the self-esteem of others.
¨ Understands and responds to others’ needs and
priorities.
¨ Values differences among team members.
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¨ What benefits have you seen in the changing
demographics in your work environment?
¨ How have you adapted your behavior to the changing
workforce?
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¨ Promotes equal treatment while refusing to tolerate
workforce bias or racism.
¨ Gives equal time to all staff within department.
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¨ Give me an example of how you manage the members of
your staff differently but equitably.
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