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STAFF MEMBER GUIDE TO

INTERVIEWING

 

 

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Section II-         Competencies, Key Behaviors & Sample Questions

                                   

Achievement Oriented

          Analytical Ability

          Communications Skills (Oral & Written)

          Creativity

          Decision Making Skills

          Diversity Orientation

          Flexibility

          Initiative

          Interpersonal Skills

          Job Motivation

          Judgment

          Leadership

          Management Skills

          Persuasiveness

          Planning and Organizing Skills

          Presentation Skills

          Problem-Solving Skills

          Team Building/Team Work

          Time Management


Competencies, Key Behaviors

and Job-Related Questions

 

Job competencies are the skills and personal characteristics that an individual should possess in order to be successful in a position.  Below is a list of commonly identified competencies for which we have created examples of key behaviors.  On the pages that follow you will find questions that address specific competencies.  We hope they will be helpful to you as you begin the process of developing your interview questions.

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Competencies

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¨     Achievement Orientation

 

¨     Job Motivation

¨     Analytical Ability

 

¨     Judgment

¨     Communication Skills (Oral & Written)

¨     Leadership

 

¨     Creativity

 

¨     Persuasiveness

¨     Decision Making

 

¨     Planning and Organizing Skills

¨     Diversity Orientation

 

¨     Presentation Skills

¨     Flexibility

 

¨     Presentation Skills

¨     Initiative

 

¨     Problem Solving Skills

¨     Interpersonal Skills

¨     Team Building/Team Work

 

 

¨     Time Management

 

You should feel free to create your own competencies, key behaviors and questions that apply to your specific recruiting needs.  In addition you’ll want to identify the job-specific skills needed, i.e., PC experience, ability to travel, etc.


Achievement Oriented

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Identifies and accomplishes challenging objectives or personal goals.

 

Key Behaviors

Questions to Ask

 

¨     Establishes challenging short-and long-term goals.

¨     Tell me about the accomplishment you are most proud of and why.

 

¨     Takes initiative, persists at tasks and pursues completion of objectives.

 

¨     Takes reasonable risks.

 

¨     Overcomes obstacles and resistance to change.

¨     What risks were you willing to take to achieve goals you set for yourself?

 

¨     Describe your future goals and the steps you plan on taking to reach these goals.

 

 

¨     Engages in healthy competition.

 

¨     Explain a project you undertook o your own initiative that made a major impact on your department.

 

Additional Key Behaviors

 

Additional Questions to Ask

 

 

 

 

 

 

 

 

 

 

 

 

 


Analytical Ability

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Reviews & analyzes a wide variety of information and recommends a specific course of action.

 

Key Behaviors

Questions to Ask

 

¨     Grasps new concepts, approaches and systems.

 

¨     Examines & interprets a wide variety of data/information and makes recommendations or decisions.

 

¨     Tell me about a time you were asked to evaluate a situation and recommend a new approach.  What factors did you take into consideration when analyzing the data?

 

¨     Defines parameters of task and desired objectives.

 

¨     Develops results-oriented conclusions.

¨     Give me an example of a potential work problem that you anticipated and resolved.  What are some of the measures you took to prevent the situation from becoming a problem in the future?

 

¨     Anticipates problems, opportunities and needs of the organization and the constituent.

 

¨     How do you stay attuned to new trends in your area of expertise?

 

¨     Organizes ideas and information in unique ways.

 

 

 

Additional Key Behaviors

 

Additional Questions to Ask

 

 

 

 

 

 


Communication Skill (Oral & Written)

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Takes the initiative to communicate accurate, up-to-date plans and information to subordinates, peers, and management.  Expresses thoughts clearly, both verbally and in writing.  Listens and understands the views of others.

 

Key Behaviors

Questions to Ask

 

¨     Writes in a concise and organized manner.

 

¨     Writes results clearly & grammatically.

 

¨     Appears knowledgeable & confident in communicating information.

 

¨     When communicating with others, do you generally write them a memo, call them, or talk to them in person?

 

¨     Tell me about a time when someone returned one of your reports or memos because they didn’t understand it.  What did you do?

 

¨     Shares information with others to help them perform their jobs & seeks information from others.

 

¨     Is sensitive to the communication levels required by different audiences.

¨     What courses have you taken in communication, business writing, effective speaking, etc.?

 

¨     Describe a time when your ability to listen helped you communicate better.

 

¨     Listens actively & speaks clearly and directly.

 

¨     Conducts effective meetings.

 

¨     This job requires you to spend a large amount of time writing.  How would your supervisor describe your writing skills?

 

 

Additional Key Behaviors

 

Additional Questions to Ask

 

 

 

 


Creativity

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Develops new ideas and unique and novel solutions to problems.

 

Key Behaviors

Questions to Ask

 

¨     Challenges current procedures to develop other alternatives.

¨     Give me an example of a unique and novel solution you had for a recent problem you encountered in your work.

 

¨     Seeks ways to improve all aspects of the job.

 

 

¨     Tell me about a time when you were creative and explored new ways of thinking.

 

¨     Brainstorms to develop suggestions and new ideas.

 

 

¨     Develops several approaches or solutions to a problem.

¨     Describe a time when you broke away from the regimented way of thinking and developed a creative solution.

 

 

Additional Key Behaviors

 

Additional Questions to Ask

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Decision-Making Skills

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Makes decisions while exhibiting judgment and a realistic understanding of issues; ability to use reason, even when dealing with emotional topics.

 

Key Behaviors

Questions to Ask

 

¨     Identifies purpose and objectives.

¨     What technique do you use in making decisions?

 

¨     Gathers and analyzes data and develops rationale for decision.

 

¨     As appropriate, involves subordinates and others in making decisions.

 

¨     Describe, in detail, a situation in which you used your training and experience in making a decision that required sound judgment.

 

¨     Considers alternatives and assesses their impact and potential problems.

 

¨     Implements decision and evaluates results.

¨     What is the most difficult business decision you have had to make?

 

¨     Tell me about a time when you involved others in the decision-making process.

 

¨      In you prior job, what decision did you ponder the longest before making?  Why was it difficult?

 

Additional Key Behaviors

 

Additional Questions to Ask

 

 

 

 

 

 

 

 

 

 

Diversity Orientation

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Recognizes and values the benefits in the diversity of people, ideas and cultures.  Encourages differences as a way to enhance group productivity.

 

Key Behaviors

Questions to Ask

 

¨     Treats each person in the department as an individual with individual needs and issues.

¨     How do you value the differences that employees bring to the job?

 

¨     Maintains and enhances the self-esteem of others.

 

¨     Understands and responds to others’ needs and priorities.

 

¨     Values differences among team members.

 

¨     What benefits have you seen in the changing demographics in your work environment?

 

¨     How have you adapted your behavior to the changing workforce?

 

¨     Promotes equal treatment while refusing to tolerate workforce bias or racism.

 

¨     Gives equal time to all staff within department.

¨     Give me an example of how you manage the members of your staff differently but equitably.